Understanding New York’s Open Meetings Law: A Guide for Board Clerks
As a board clerk, you are the unsung hero behind orderly agendas, detailed minutes, and compliant meetings. In New York, one of your most critical responsibilities is ensuring your board meetings follow the Open Meetings Law (OML) — a transparency law that holds public bodies accountable to the people they serve.
Grace Esteban MA Ed.
6/9/20252 min read
What is the Open Meetings Law?
The Open Meetings Law (OML) in New York is designed to foster transparency in government. As a board clerk, you help uphold this essential law that mandates most meetings of public bodies must be open to the public. Understanding OML is vital for you because it defines how meetings should be conducted, ensuring that the public can be informed and actively participate in the democratic process.
History of the Open Meetings Law
The Open Meetings Law came into effect in the late 1970s in response to concerns about government transparency and accountability. It was introduced to provide citizens with the right to observe the workings of their government and ensure that discussions of public interest are not held behind closed doors. For board clerks, being well-versed in the history of the OML can help you appreciate the importance of your role in facilitating open governance.
Practical Requirements for Board Clerks
As a board clerk, your responsibilities include drafting meeting agendas, taking minutes, and ensuring compliance with the OML. Here are some key points to keep in mind:
- Notice Requirement: You must provide timely notice of meetings. For most public bodies, this means giving at least 72 hours' notice, which should include the date, time, and location of the meeting.
- Minutes: Taking detailed minutes is crucial. Minutes should accurately reflect what transpired during the meeting and be made available to the public. Keeping clear records also helps in ensuring that your board remains accountable.
- Executive Sessions: While the OML requires open meetings, there are situations when your board can meet in private. Understanding when and how to hold executive sessions is key to compliance. Be sure to document these instances and follow the legal requirements to avoid any pitfalls.
In summary, your role as a board clerk is not just about administrative duties; it also involves being a champion of transparency. Familiarizing yourself with the Open Meetings Law will empower you to support your board effectively while maintaining the public’s trust. Never forget that the aim is to serve the community with accountability and openness—principles that lie at the heart of the OML.